University of Kwazulu-Natal

7 Best To Do List Apps Of 2026 Zapier

Bonisiwe Shabane
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7 best to do list apps of 2026 zapier

There are tons of different to-do list apps. Trying them all would be a massive task, and I know because I did it. Why are there so many apps for something easily done with sticky notes or any other scrap of paper? Because managing tasks is an intensely—even irrationally—personal thing. People will reject anything that doesn't feel right. That's a good instinct, but it makes it hard to find the right app for you.

To that end, I've been hard at work researching the best to-do apps, trying to find the right ones for various use cases. I tried the top-rated apps in every respective app store and on the web and spent way too much time making to-do lists on one app after another. There's even a whole category of AI-powered to-do apps that claim to revolutionize everything. (To spoil the surprise, they don't—my old favorites were faster to add usable AI features than any new AI apps have been to become great fully-featured to-do list apps.) So let's look at what I feel is the cream of the crop. Whatever you're looking for, one of these task management apps is going to be right for you.

Want more platform-specific options? Here are Zapier's picks for the best to-do list apps for .css-19a5n3-Link{all:unset;box-sizing:border-box;-webkit-text-decoration:underline;text-decoration:underline;cursor:pointer;-webkit-transition:all 300ms ease-in-out;transition:all 300ms ease-in-out;outline-offset:1px;-webkit-text-fill-color:currentColor;outline:1px solid transparent;}.css-19a5n3-Link[data-color='ocean']{color:var(--zds-text-link, #3d4592);}.css-19a5n3-Link[data-color='ocean']:hover{outline-color:var(--zds-text-link-hover, #2b2358);}.css-19a5n3-Link[data-color='ocean']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-19a5n3-Link[data-color='white']{color:var(--zds-brand-almost-white, #fffdf9);}.css-19a5n3-Link[data-color='white']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-19a5n3-Link[data-color='white']:focus{color:var(--zds-brand-almost-white, #fffdf9);outline-color:var(--zds-brand-almost-white, #fffdf9);}.css-19a5n3-Link[data-color='primary']{color:var(--zds-text-link, #3d4592);}.css-19a5n3-Link[data-color='primary']:hover{color:var(--zds-text-link-hover, #2b2358);}.css-19a5n3-Link[data-color='primary']:focus{color:var(--zds-text-link-hover, #3d4592);outline-color:var(--zds-text-link-hover, #3d4592);}.css-19a5n3-Link[data-color='secondary']{color:var(--zds-brand-almost-white, #fffdf9);}.css-19a5n3-Link[data-color='secondary']:hover{color:var(--zds-gray-warm-5, #a8a5a0);}.css-19a5n3-Link[data-color='secondary']:focus{color:var(--zds-brand-almost-white, #fffdf9);outline-color:var(--zds-brand-almost-white, #fffdf9);}.css-19a5n3-Link[data-weight='inherit']{font-weight:inherit;}.css-19a5n3-Link[data-weight='normal']{font-weight:400;}.css-19a5n3-Link[data-weight='bold']{font-weight:700;}Android,... Motion (also often referred to as Use Motion or Motion App) is our top pick for project management for teams. The reason we love it (and why we switched after using Asana for 7 years!) is because it’s not just a tool to manage your work. It actually helps us get work done faster. You enter your projects and tasks, and Motion’s AI automatically schedules them on your calendar.

More than that, it takes your entire schedule into account (meetings, personal appointments, etc) to accurately predict when work will get done (and if you’ll meet your deadlines as a team). Recently, Motion even added AI Employees. You can assign tasks to AI Employees to handle things like writing blog posts, creating social content, drafting email responses, and even providing coaching on where you and your team can improve. So with that, at its core, Motion is really an AI assistant. It pulls together all this unique information and uses it to build your most productive day, making it one of the best tools on the market for actually getting more done. Compared to other top project management tools, Motion is far ahead when it comes to leveraging AI to help teams get ahead 🚀

Every day, the way we manage our tasks is evolving—and the latest data on the 7 best to-do list apps in 2026 shows exactly how far we've come. As an automation coach and business expert, I've seen firsthand how these tools are transforming productivity in ways that once seemed impossible. Think about it: we’re no longer juggling clunky digital sticky notes. Instead, we have apps that effortlessly blend simplicity with powerful AI features. For instance, consider Todoist. With its natural language processing and seamless integration with automation platforms like Zapier, creating and organizing tasks feels almost instantaneous.

It’s not just about listing tasks; it’s about turning everyday routines into smart workflows. This is the breakthrough tech trend at work. What used to be a simple to-do list is now a dynamic productivity hub that can remind you of deadlines, suggest subtasks, and even integrate with your calendar. These innovations empower us to focus on strategic thinking rather than getting bogged down in manual list-making—an essential shift in today’s fast-paced environment. From my perspective, the marriage of AI and task automation isn’t just a convenience; it’s a game-changer for both individuals and businesses. With these apps, you not only save time but also reduce the mental load of managing daily tasks.

The transformation in task management is a clear example of how AI breakthroughs and automation are redefining our approach to work. I encourage you to explore these tools and rethink how you manage tasks. If you’re ready to dive into smart, automated workflows or need some guidance on leveraging these innovations, ping us directly. How are you reimagining your to-do list for a more efficient workday? #TechTrends #AIBreakthroughs #InnovationInTech #Productivity #Automation #TaskManagement Kaitlin Mahar is a writer covering deals and sales.

She strives to help readers make savvy purchases and steer them away from buyer’s remorse. Mastering your to-do list can seem like a Sisyphean task. But a good to-do list app should help you regain control over your routines and keep chaos at bay. Our to-do list app picks, Todoist, TickTick, and the Apple-exclusive Things 3, are a breeze to use, have thoughtful designs, and feature flexible organization schemes, so you can conveniently hop in, address your obligations,... This app offers nearly every function you could want in a to-do list app ensconced in a clean, intuitive interface. A subscription is required for some key features, though.

This app offers the most comprehensive free service we tested, with lots of features and a great user experience. It’s less refined than our other picks, but many will be perfectly happy with it. Productivity begins with a to-do list. It’s the first step toward organizing your work and getting it done. To-do lists are essentially a repository of tasks, but they can be much more than that, especially if you’re using a to-do list for project management. To-do list apps can describe the work, prioritize it and more.

Using a to-do list app to manage projects keeps you focused and limits distractions so you and your team can complete work in a timely manner. To-do list apps take a scrap of paper that most of us jot our tasks down on and turn into a visual task management tool for working more efficiently. Let’s review the key features to look for when choosing a to-do list app or to-do list software for managing teams. What is the best to-do list app? That’s for you to decide depending on your team’s needs. We’ve tried a number of the most popular to-do list software for project management.

Some of them can be accessed online, while others can be downloaded from the web, or installed in your iOS or Android devices. Let’s start with the more robust to-do list apps for project management. Most of these come with free and paid versions that offer more features. There's nothing wrong with a paper to-do list, but going digital has benefits. You can organize your tasks more efficiently and attach files, links, and notes. You can also share your task list with others and assign them items.

PCMag has been reviewing task management software for more than a decade. We look for apps that are easy to use, enable you to work more productively, offer good value, and support all major platforms. We also consider which are best for different users, such as business teams and individuals who follow specific productivity methods (including the Getting Things Done method and the Pomodoro Technique). Our Editors' Choice winners are the full-featured Todoist and the exceptionally flexible Asana, but you should explore all of our top picks below to find the one that works best for you. With a superb interface, apps for every mainstream platform, and effective collaboration tools, Todoist is the to-do list app to beat. Asana's vast capabilities enable teams to expertly manage nearly any kind of work, while its superb free tier helps make up for its somewhat pricey paid plans.

OmniFocus isn't simple or cheap, but it's perfect for Apple power users who use the Getting Things Done productivity and organization method. The to-do list app TickTick is rich with features, many of which will appeal to people who use the Getting Things Done methodology or Pomodoro Technique. We wish the free version and entry-level paid versions had fewer restrictions, however. Todoist is an easy-to-use to-do app that is good for teams and individuals. It is something we'd recommend to Tony the gardener to Sally the accountant. Everyone who is looking for that solid choice out there.

Todoist can connect up with Apple & Google Calendar for better management of your calendar & tasks together, a lot of people like that calendar view for time-blocking. You can add tasks, organize them into checklists, add sections, add priority levels, set reminders and schedule them into a calendar & Kanban mode for those who want something more visual. It doesn't have loads of AI features, neither does it have ways to auto-schedule, or even gesture-based features. But it just works well, reliably & as a good all-round use case. We think it serves anyone very well and that's why we'd say it is a notable tool in this list. Connects with Outlook & Google Calendar.

Fantastic value task management at $4 per month.

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More than that, it takes your entire schedule into account (meetings, personal appointments, etc) to accurately predict when work will get done (and if you’ll meet your deadlines as a team). Recently, Motion even added AI Employees. You can assign tasks to AI Employees to handle things like writing blog posts, creating social content, drafting email responses, and even providing coaching on where ...

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Every day, the way we manage our tasks is evolving—and the latest data on the 7 best to-do list apps in 2026 shows exactly how far we've come. As an automation coach and business expert, I've seen firsthand how these tools are transforming productivity in ways that once seemed impossible. Think about it: we’re no longer juggling clunky digital sticky notes. Instead, we have apps that effortlessly ...