University of Kwazulu-Natal

20 Best To Do List Apps Reviewed In 2025 The Digital Project Manager

Bonisiwe Shabane
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20 best to do list apps reviewed in 2025 the digital project manager

When you purchase through links on our site, we may earn an affiliate commission. Here’s how it works. We list the best todo list apps, to make it simple and easy to organize, edit and prioritize your errands, workflow and writing. There is no shortage of software tools for tackling individual tasks, from cloud office suites to project management tools, and the right solution for you may be something totally different to your colleague, so... Sometimes it can be difficult to juggle all of the different tasks on your todo list, especially when you are multitasking with the challenges around juggling multiple clients, deadlines, and priorities - all simultaneously. If you have more than one job, or you volunteer elsewhere or are part of a committee, having software that can compartmentalize each of your roles, plus your personal life, is crucial.

Additionally, sometimes other software tools may be great for focusing on a single particular task, but just really are not the best tools for working through a general overview. Staying on top of tasks isn’t just about making a list; it’s about using the right system to boost productivity. Whether you’re managing personal tasks, team projects, or business workflows, the best to-do list apps can transform the way you work. But with so many options, how do you pick the right one? Some tools focus on simplicity, helping you jot down quick reminders, while others offer advanced features like collaboration, automation, and integrations with project management software. This guide cuts through the noise and highlights the 13 best to-do list apps for 2026.

You’ll discover their standout features, key benefits, and how they fit into different workflows, whether you need a simple checklist or a full-fledged task management system. Before jumping into the list, consider what features matter most to you: 🔹 Ease of Use – A clean, intuitive interface helps you organize tasks without a steep learning curve.🔹 Cross-Platform Access – Sync tasks across mobile, desktop, and web for seamless productivity.🔹 Collaboration Features –... Kaitlin Mahar is a writer covering deals and sales. She strives to help readers make savvy purchases and steer them away from buyer’s remorse. Mastering your to-do list can seem like a Sisyphean task.

But a good to-do list app should help you regain control over your routines and keep chaos at bay. Our to-do list app picks, Todoist, TickTick, and the Apple-exclusive Things 3, are a breeze to use, have thoughtful designs, and feature flexible organization schemes, so you can conveniently hop in, address your obligations,... This app offers nearly every function you could want in a to-do list app ensconced in a clean, intuitive interface. A subscription is required for some key features, though. This app offers the most comprehensive free service we tested, with lots of features and a great user experience. It’s less refined than our other picks, but many will be perfectly happy with it.

Productivity begins with a to-do list. It’s the first step toward organizing your work and getting it done. To-do lists are essentially a repository of tasks, but they can be much more than that, especially if you’re using a to-do list for project management. To-do list apps can describe the work, prioritize it and more. Using a to-do list app to manage projects keeps you focused and limits distractions so you and your team can complete work in a timely manner. To-do list apps take a scrap of paper that most of us jot our tasks down on and turn into a visual task management tool for working more efficiently.

Let’s review the key features to look for when choosing a to-do list app or to-do list software for managing teams. What is the best to-do list app? That’s for you to decide depending on your team’s needs. We’ve tried a number of the most popular to-do list software for project management. Some of them can be accessed online, while others can be downloaded from the web, or installed in your iOS or Android devices. Let’s start with the more robust to-do list apps for project management.

Most of these come with free and paid versions that offer more features. <img width="32" height="32" src="https://clockdiary.com/wp-content/uploads/2025/06/kapil-garg.webp" class="avatar avatar-32 photo" alt="" decoding="async" srcset="https://clockdiary.com/wp-content/uploads/2025/06/kapil-garg.webp 48w, https://clockdiary.com/wp-content/uploads/2025/06/kapil-garg-24x24.webp 24w" sizes="(max-width: 32px) 100vw, 32px" /> Kapil Garg | Updated: August 20, 2025 Looking for the perfect to-do-list app that actually helps you stay on track? With over 35% of people using task management software to organize their day and nearly 50% relying on to-do-list apps for better time management, digital productivity tools have become a non-negotiable part of modern... The global market for to-do-list apps is expected to reach $1.12 billion by the end of 2025, driven by growing demand for AI features, mobile integration, and real-time sync across devices. Yet, with hundreds of options available, choosing the right app can feel more overwhelming than your actual to-do list.

Our team tested dozens of apps across platforms and handpicked the 15 best to-do-list apps of 2025. Whether you’re a student, remote worker, busy parent, or team leader, this guide will help you find an app that suits your workflow and goals. Choosing the best to-do-list app in 2025 is all about finding a tool that fits seamlessly into your life and helps you stay focused, organized, and to be more productive. Whether you’re managing work projects, personal errands, or study plans, the following list will help you choose the right one that delivers the performance and flexibility most users need in a daily planner app. Let’s be honest, in today’s ultra-connected, constantly-distracted world, staying organized feels more like a superpower than a skill. The way we manage tasks is evolving fast in 2025.

With artificial intelligence organizing your calendar, to-do apps that “understand” your routine, and digital planners replacing stacks of sticky notes, it's easier than ever to feel productive, but not always to be productive. Add to that the rise of remote work, side hustles, study schedules, and the ever-blurring line between “work” and “life,” and you’ve got yourself a real organizational challenge. That’s where the best to-do list apps of 2025 come in, not just as digital checklists, but as intelligent, personalized productivity assistants. Whether you’re a tablet-toting student who loves using a stylus, a creative person who juggles multiple projects, or a minimalist craving a distraction-free interface, the right app can genuinely change the way you work. In 2025, to-do list apps are smarter, sleeker, and more personalized than ever before. Here's what truly makes them stand out:

Apps can now help you prioritize tasks automatically based on urgency, time available, or even your calendar. Expect natural language input like “Finish blog post tomorrow at 3pm” to translate into an actual, scheduled task — no manual sorting required. In today’s fast-paced world, staying organized is more important than ever. With a plethora of tasks and responsibilities, finding the right to-do list app can make all the difference. As we step into 2025, the technology behind these apps continues to evolve, offering more features and better integration to suit our hectic lifestyles. In this blog post, we’ll explore the best to-do list apps you should consider trying in 2025.

Whether you’re a student, a professional, or someone just looking to get a bit more organized, there’s something here for you. 📅✨ Todoist has been a favorite for many years, and it continues to impress in 2025 with its clean interface and robust features. It’s perfect for those who appreciate simplicity but need powerful tools to manage their tasks. The app allows you to create projects, set deadlines, and prioritize tasks effortlessly. – Natural Language Processing: Quickly add tasks using natural language.

For example, typing “Meeting with John Friday at 3 PM” will automatically schedule it. – Task Prioritization: Organize tasks by priority levels to focus on what’s important. – Collaboration: Share projects and tasks with team members or family.

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