University of Kwazulu-Natal

Best 9 Ai Note Takers My Top Picks After 2 Years Testing 2025

Bonisiwe Shabane
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best 9 ai note takers my top picks after 2 years testing 2025

I spent over 2 years testing AI note-takers and probably invested hundreds of hours to review them. And believe me, there are many of them. So, I always get the question: which AI note-taker is the best in 2025? I am gonna be honest. It not an easy question since there are many fantastic AI note-takers on the market. BUT, I have my pick, and I will reveal why it is the absolute best for me at the end of this article.

Here is my list of the best AI note-takers in 2025: To rank the best AI note-takers, I considered some factors to ensure I can provide you with the best recommendation. These are the aspects that I used to put together my list of best AI note-takers in 2025: Features: While all the AI note-takers I mention here can record, transcribe meetings, and prepare meeting notes, there are many other features that can help you save time and increase productivity. Choosing the Right AI Notetaker for Your Team In today’s fast-paced, meeting-heavy workplace, having the right AI notetaker can save hours each week, improve focus, and ensure that critical insights don’t slip through the cracks.

But with so many options on the market, how do you choose the best one? We compared Equal Time, Otter.ai, Fathom.video, Gong, Read AI, and Fireflies across core features that matter most to leaders, knowledge workers, and teams. If you’re comparison-shopping for a smart meeting assistant, this guide will help you find the right fit for your needs and budget. Feature Comparison Table: Best AI Notetakers in 2025 1. Equal Time: The Best Overall AI Notetaker for Teams

Meetings drive results, but manual note-taking breaks focus and loses context. AI note takers capture the conversation, extract action items, and surface decisions in minutes. They join your calls, record with consent, and turn messy dialogue into clean, searchable notes. The right tool means fewer rewinds, faster follow-ups, and stronger accountability. Accuracy, privacy, and workflow fit are what separate great tools from noise. In this guide, we test leading apps across platforms and meeting styles.

Use it to pick the best AI note taker for your team. We shortlisted the top five for accuracy, collaboration, and platform coverage, then dug into hands-on findings next. Krisp is a bot-free AI Note Taker and a Meeting Assistant that records, transcribes, and summarizes without joining as a bot. It cleans audio in real time and offers Accent Conversion for clearer speech. Teams get fast action items and searchable notes across tools and platforms. 4.7 out of 5 based on 800+ reviews.

Users praise noise removal and ease. Some report occasional browser restarts. If you want accurate notes plus industry-leading audio cleanup, Krisp AI Note Taker is a strong pick. Bot-free capture keeps joining simple and reliable. Noise removal and Accent Conversion improve clarity for global teams. It fits Zoom, Google Meet, Teams, and in-person sessions.

Krisp delivers fast, clean, and actionable meeting records. Join 100,000+ students using ApexVision AI I spent 150 hours testing 10 top AI note-taking apps. Here’s what actually works for students, meetings, and lectures. I didn’t just skim the websites or read “top 10” lists. I went hands-on with every app.

Here’s what I did: Note accuracy ranged from 80% to 97%. Otter nailed speaker ID. Tactiq was fastest for summaries. Notion AI made my notes searchable and organized (and I even integrated it with ApexVision AI for a few group projects—worked surprisingly well). I used Otter.ai for 40 hours: Zoom lectures, in-person classes, and team meetings.

It transcribes in real-time and syncs between my phone and laptop in seconds. I even tried recording a noisy group study session—Otter kept up (mostly). The world of AI tools is expanding at an astonishing rate, relieving humans of menial and time-consuming tasks. It’s no surprise that note-taking is one of them. With real-time transcriptions, speaker identification, summarization, and voice search, the days of painstakingly writing out meeting minutes and summaries are gone. Making life even easier, many AI note-taking solutions integrate with popular business-oriented platforms like Zoom, Google Meet, and Notion.

To help you choose the right service, we curated a list of the best AI notetakers on the market. Otter.ai is among the most acclaimed meeting agents with strong AI notetaking features. It includes automatic summaries, unlimited meetings, strong collaborative tools, and audio-file importing and transcription. Thanks to its basic free version, users can try Otter.ai for free, and those looking for more robust AI-powered features can subscribe for as low as $8.33 per user per month, including a 51%... Trying to remember the small details of a meeting can be mind-numbing, especially when Zoom fatigue kicks in. Fortunately, Fireflies.ai can help you record, transcribe, and summarize every meeting in one straightforward platform.

Fireflies.ai is a handy addition to any team that hosts many meetings. The software integrates with web conferencing software and virtual phone systems, ranging from Google Meet and Zoom to RingCentral and Aircall. Furthermore, Fireflies.ai builds seamlessly into CRM platforms to log call notes for the appropriate contacts. We may earn money when you click on links to our partners. Advertiser Disclosure By: GABRIELLE CARPENTER | Fact Checked By: JAMIE OSTROE | Updated: August 26, 2025

We identified the leading AI note-taker providers in the industry, looking at features, pricing, resources, and user opinion. After our research, we identified the seven best AI note taker services in 2025: Fieldy, Fireflies, Tactiq, Tl;dv, Fellow, Fathom, and Krisp. Meetings should drive decisions, not drain your time. Unfortunately, many people leave with incomplete notes, unclear next steps, or hours of follow-up work. AI note takers change that by automatically transcribing discussions, summarizing key points, and organizing action items. Tools like Fieldy, Fireflies, Tactiq, Fathom, and others ensure your time is spent focusing on the discussion while streamlining the follow-up process and improving accountability.

To find the best AI note taker in 2025 for your business needs, take a look at our top recommendations. To learn more about how we created our list, see our methodology section.

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