Best Ai Notetakers In 2025 Equal Time Vs Otter Fathom Gong Read Ai

Bonisiwe Shabane

-Jan 2, 2026, 5:26 PM

best ai notetakers in 2025 equal time vs otter fathom gong read ai

Choosing the Right AI Notetaker for Your Team In today’s fast-paced, meeting-heavy workplace, having the right AI notetaker can save hours each week, improve focus, and ensure that critical insights don’t slip through the cracks. But with so many options on the market, how do you choose the best one? We compared Equal Time, Otter.ai, Fathom.video, Gong, Read AI, and Fireflies across core features that matter most to leaders, knowledge workers, and teams. If you’re comparison-shopping for a smart meeting assistant, this guide will help you find the right fit for your needs and budget. Feature Comparison Table: Best AI Notetakers in 2025

1. Equal Time: The Best Overall AI Notetaker for Teams Tired of frantically scribbling notes during important meetings while missing half the conversation? AI meeting assistants have revolutionized how we capture, organize, and act on meeting discussions. But with dozens of options available, choosing the right AI notetaker can feel overwhelming. I tested the top AI meeting tools to help you find the perfect fit for your team.

Best for: Teams with clear speakers who need collaborative note editing Best for: Sales teams and businesses needing detailed conversation analytics Best for: Small to medium teams wanting simplicity over advanced features Best for: Professionals wanting to improve their meeting skills and communication Conversation Intelligence Software: Why It's Useful, Who Should Buy It, and Who Benefits From It Want to streamline meeting note-taking?

Fathom and Otter are two of the most talked-about AI note-taking tools. In this guide, we’ll compare Fathom vs Otter to see which tool fits different needs. We’ll break down their features, strengths, limitations, and pricing, along with customer feedback from G2. We’ll also explore why some teams are shifting to more robust, all-in-one solutions. At the end of the article, you'll find a quick summary comparing the tools side by side. Feel free to jump ahead if you're short on time.

I spent over 2 years testing AI note-takers and probably invested hundreds of hours to review them. And believe me, there are many of them. So, I always get the question: which AI note-taker is the best in 2025? I am gonna be honest. It not an easy question since there are many fantastic AI note-takers on the market. BUT, I have my pick, and I will reveal why it is the absolute best for me at the end of this article.

Here is my list of the best AI note-takers in 2025: To rank the best AI note-takers, I considered some factors to ensure I can provide you with the best recommendation. These are the aspects that I used to put together my list of best AI note-takers in 2025: Features: While all the AI note-takers I mention here can record, transcribe meetings, and prepare meeting notes, there are many other features that can help you save time and increase productivity. Manual note-taking is dead weight. If you’re still scribbling during calls—or trying to remember what happened afterward—you’re leaving insights (and sales) on the table.

AI notetakers have become essential for anyone who runs meetings, trains teams, closes deals, or coaches clients. But here’s the problem: not all of them are built the same. Some are great for Zoom. Others crush it in-person. Some are perfect for solo founders, while others shine in team workflows. In this guide, I’ll break down the three most popular tools—Fathom, Otter, and Fireflies—and show you which one fits your workflow.

👉 [Grab my favorite FREE tools and prompts] to get started in under 10 minutes. Taking notes is a fundamental part of improving productivity and staying organized, especially during meetings, brainstorming sessions, or educational events. But let's face it, traditional note-taking can be tedious and prone to errors. Enter AI notetakers, the tools of the future that transform how we work by automatically capturing, organizing, and summarizing information. This article dives into the best AI notetakers of 2025, exploring features, benefits, and how these tools can fit your productivity needs. Whether you’re a professional, student, or a freelancer, there’s a solution here for you.

AI notetakers do more than simply record meetings or conversations. They use intelligent algorithms to transcribe speech in real-time, summarize highlights, extract actionable items, and even analyze discussions for valuable insights. With integrations into tools like Zoom, Microsoft Teams, and Google Meet, they’re an indispensable resource for seamless collaboration. Real-Time Transcriptions: No more missing crucial details. Actionable Insights: Capture decisions, next steps, and key points automatically. We compared Fathom and Otter AI note takers head to head to see which is best.

Plus an even better alternative. Fellow auto-joins your video calls to get you the most accurate transcripts, summaries and action items from your meetings. In the world of AI meeting assistants, two of the most common apps you’ll hear about are Fathom and Otter AI. But how do they stack up against each other? Both Fathom and Otter AI can join your meetings to transcribe, summarize, and record the call, giving you AI-powered meeting notes. Both sync up with video conferencing platforms like Google Meet, Microsoft Teams, and Zoom, both have compelling AI features, and both take away the burden of writing manual meeting notes.

But, as similar as Fathom and Otter AI are, there are still plenty of features and functionalities that set them apart.

Best Ai Notetakers In 2025 Equal Time Vs Otter Fathom Gong Read Ai

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Choosing The Right AI Notetaker For Your Team In Today’s

1. Equal Time: The Best Overall AI Notetaker For Teams

Best For: Teams With Clear Speakers Who Need Collaborative Note

Fathom And Otter Are Two Of The Most Talked-about AI

I Spent Over 2 Years Testing AI Note-takers And Probably