University of Kwazulu-Natal

9 Best Ai Note Takers We Tried In 2025 Honest Reviews

Bonisiwe Shabane
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9 best ai note takers we tried in 2025 honest reviews

I spent over 2 years testing AI note-takers and probably invested hundreds of hours to review them. And believe me, there are many of them. So, I always get the question: which AI note-taker is the best in 2025? I am gonna be honest. It not an easy question since there are many fantastic AI note-takers on the market. BUT, I have my pick, and I will reveal why it is the absolute best for me at the end of this article.

Here is my list of the best AI note-takers in 2025: To rank the best AI note-takers, I considered some factors to ensure I can provide you with the best recommendation. These are the aspects that I used to put together my list of best AI note-takers in 2025: Features: While all the AI note-takers I mention here can record, transcribe meetings, and prepare meeting notes, there are many other features that can help you save time and increase productivity. Join 100,000+ students using ApexVision AI I spent 150 hours testing 10 top AI note-taking apps.

Here’s what actually works for students, meetings, and lectures. I didn’t just skim the websites or read “top 10” lists. I went hands-on with every app. Here’s what I did: Note accuracy ranged from 80% to 97%. Otter nailed speaker ID.

Tactiq was fastest for summaries. Notion AI made my notes searchable and organized (and I even integrated it with ApexVision AI for a few group projects—worked surprisingly well). I used Otter.ai for 40 hours: Zoom lectures, in-person classes, and team meetings. It transcribes in real-time and syncs between my phone and laptop in seconds. I even tried recording a noisy group study session—Otter kept up (mostly). Meetings drive results, but manual note-taking breaks focus and loses context.

AI note takers capture the conversation, extract action items, and surface decisions in minutes. They join your calls, record with consent, and turn messy dialogue into clean, searchable notes. The right tool means fewer rewinds, faster follow-ups, and stronger accountability. Accuracy, privacy, and workflow fit are what separate great tools from noise. In this guide, we test leading apps across platforms and meeting styles. Use it to pick the best AI note taker for your team.

We shortlisted the top five for accuracy, collaboration, and platform coverage, then dug into hands-on findings next. Krisp is a bot-free AI Note Taker and a Meeting Assistant that records, transcribes, and summarizes without joining as a bot. It cleans audio in real time and offers Accent Conversion for clearer speech. Teams get fast action items and searchable notes across tools and platforms. 4.7 out of 5 based on 800+ reviews. Users praise noise removal and ease.

Some report occasional browser restarts. If you want accurate notes plus industry-leading audio cleanup, Krisp AI Note Taker is a strong pick. Bot-free capture keeps joining simple and reliable. Noise removal and Accent Conversion improve clarity for global teams. It fits Zoom, Google Meet, Teams, and in-person sessions. Krisp delivers fast, clean, and actionable meeting records.

Welcome to our ranking of the best AI note taking devices of 2025. If you've ever left a meeting unsure of what was agreed upon or missed half your lecture because you couldn't write fast enough, AI note takers are just what you need. These innovative tools listen to conversations and translate them into organized, searchable notes without you having to do anything. The problem is figuring out which one works best for your specific use case - whether that's making business calls, collaborating with teammates, or studying more effectively. We took the top AI note taking apps on the market and pitted them against each other. Then, we evaluated each based on different features like accuracy, usability, pricing, and added features like AI summaries or automated meeting notes.

There is no single “best AI note taker.” There’s only what’s best for your situation. That’s why we’ve divided them into categories, such as "wearable devices" or "note taker for meetings.” The world of AI tools is expanding at an astonishing rate, relieving humans of menial and time-consuming tasks. It’s no surprise that note-taking is one of them. With real-time transcriptions, speaker identification, summarization, and voice search, the days of painstakingly writing out meeting minutes and summaries are gone. Making life even easier, many AI note-taking solutions integrate with popular business-oriented platforms like Zoom, Google Meet, and Notion.

To help you choose the right service, we curated a list of the best AI notetakers on the market. Otter.ai is among the most acclaimed meeting agents with strong AI notetaking features. It includes automatic summaries, unlimited meetings, strong collaborative tools, and audio-file importing and transcription. Thanks to its basic free version, users can try Otter.ai for free, and those looking for more robust AI-powered features can subscribe for as low as $8.33 per user per month, including a 51%... Trying to remember the small details of a meeting can be mind-numbing, especially when Zoom fatigue kicks in. Fortunately, Fireflies.ai can help you record, transcribe, and summarize every meeting in one straightforward platform.

Fireflies.ai is a handy addition to any team that hosts many meetings. The software integrates with web conferencing software and virtual phone systems, ranging from Google Meet and Zoom to RingCentral and Aircall. Furthermore, Fireflies.ai builds seamlessly into CRM platforms to log call notes for the appropriate contacts. Although many of the best note-taking apps share a unified look and a similar broad feature set, some are now incorporating AI in innovative ways that help them stand out. Using AI for taking notes makes sense, no matter whether you want to brainstorm ideas, collect and archive information, or simply connect the dots. AI chatbots can even help you expand on your notes, find related information, pick out action items, or summarize just about anything.

PCMag has been covering note-taking apps for more than a decade, so you can trust that our picks are actually worth using. When dealing with anything AI-related, remember to fact-check everything. With a fine-grained organizational structure, a generous free version, and an abundance of features, OneNote is a superbly versatile and complete note-taking app. Notion is a good note-taking app for collaborating and is packed with features, including excellent AI integration, but it's overly complicated and doesn't work offline. November 20, 2025: With this update, we removed Personal AI from our lineup of recommended AI note-taking tools. We have vetted the other picks for currency and availability.

Albus is a colorful note-taking app with a distinctive interface. Once you give your board a name, Albus automatically populates a box on the left side of the screen with suggested prompts. It also provides an infinite canvas for creating sticky notes with text and images. When you need to brainstorm freely, it's a great resource. You can also ask follow-up questions in each sticky note and edit them as needed. Albus offers a free version, with paid packages starting at $20 per month.

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