Free New Employee Orientation Checklist Templates

Bonisiwe Shabane

-Nov 1, 2025, 5:21 AM

free new employee orientation checklist templates

By Becky Simon | January 4, 2017 (updated April 28, 2025) We’ve gathered the most useful employee onboarding checklists and templates in Excel, Microsoft Word, PowerPoint, Adobe PDF, and Google Docs, Slides, and Sheets formats. Included in this article, you’ll find the following: Download a Sample New Hire Onboarding Checklist Template for Excel | Microsoft Word | Google SheetsDownload a Blank New Hire Onboarding Checklist Template for Excel | Microsoft Word | Google Sheets When to Use This Template: Use this checklist template to help standardize the onboarding process and reduce errors. You can use this template across departments to align HR and hiring managers, as well as improve the new hire experience.

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Lucky for you, we help you elevate and expedite your HR game by providing free-of-cost, print-ready, and customizable New Hiring templates to help you engage with employees throughout their journey with your organization. In this post, we provide an overview of four different templates that HR professionals can use at three different times of hiring: Now, let’s explore each of our templates in more detail: Discover a comprehensive employee onboarding checklist to ensure you’re fully prepared to welcome and support your newest team members. Download our templates in Excel and PDF formats. Employee onboarding is a big task, and with so many moving parts, it’s easy for important steps to slip through the cracks.

From paperwork and IT setup to training and culture-building, each stage shapes how a new hire experiences your organization. Despite its importance, many organizations are still missing the mark. Research by Gallup found that only 12% of employees strongly agree their organization does a great job onboarding new employees. A poor onboarding experience can leave new hires feeling unsupported, disengaged, and at risk of leaving before they have had the chance to succeed. To help you avoid these pitfalls, we have created a practical onboarding checklist you can use to stay organized. A well-structured checklist ensures consistency, compliance, and a positive first impression that sets employees up for long-term success.

How do you make an onboarding process structured, while behind the scenes, it is anything but? As an HR professional, you are expected to make the orientation smooth. In reality, it’s often a combination of scattered documents, last-minute messages, and many manual steps. The result? Hours of lost productivity, poor employee engagement, and low retention. Fortunately, it is nothing a solid onboarding plan cannot fix.

In this article, you will find essential types of templates, compare employee & customer orientation, and discover how AI can optimize the process. Let’s dive in! An onboarding template is a repeatable structure that outlines tasks, documents, and timelines for bringing a new employee into the organization. It helps align professionals with the team culture and performance expectations and introduces them to the workflows and tools. Here is how an onboarding process template can help: Think of the most effective templates as customizable frameworks: they should be structured but flexible enough to support each role or location.

First impressions matter—especially when it comes to new hires. A recent study found that 86% of employees decide whether to stay with a company within the first six months. Therefore, a well-organized orientation program is crucial for setting the tone for a new hire’s experience with your company. It helps them understand the company and their role within it, laying the foundation for their success within your organization. Orientation schedule templates are a valuable tool for HR professionals and team leaders to craft an engaging onboarding process that keeps new hires engaged and motivated from day one. Orientation schedule templates are pre-designed outlines that provide a framework for structuring a new hire orientation program.

These templates typically include timeframes, topics, and owners for each session in your new employee orientation program, ensuring a comprehensive and organized onboarding experience. They usually include: The schedule is divided into manageable chunks, outlining activities planned for each day of the onboarding journey. This structured approach helps avoid overwhelming new hires with too much information while also allowing you to meet your onboarding goals. Pre-defined tasks in a new employee orientation template might involve completing paperwork on the first day, attending a welcome session, or setting up essential workplace IT equipment. They ensure a smooth administrative start for new hires.

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Free New Employee Orientation Checklist Templates

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