10 Onboarding Checklist Templates Free Editable

Bonisiwe Shabane

-Oct 31, 2025, 10:30 PM

10 onboarding checklist templates free editable

Manage team tasks inside Microsoft Teams. Track and analyze key performance metrics. Integrate Teamflect with over 200+ HRIS platforms. Automate and elevate performance with AI. Streamline and digitize performance management. By Becky Simon | January 4, 2017 (updated April 28, 2025)

We’ve gathered the most useful employee onboarding checklists and templates in Excel, Microsoft Word, PowerPoint, Adobe PDF, and Google Docs, Slides, and Sheets formats. Included in this article, you’ll find the following: Download a Sample New Hire Onboarding Checklist Template for Excel | Microsoft Word | Google SheetsDownload a Blank New Hire Onboarding Checklist Template for Excel | Microsoft Word | Google Sheets When to Use This Template: Use this checklist template to help standardize the onboarding process and reduce errors. You can use this template across departments to align HR and hiring managers, as well as improve the new hire experience. An onboarding process helps a new employee quickly fit into the new work environment.

It benefits a business by having more engaged employees. The new hires become productive fast and the company achieves higher retention. Managers can plan an effective onboarding process for new hires by creating an onboarding checklist template. The onboarding form makes sure every important step in the process is done. Having a well-structured employee onboarding template makes sure that all new workers get standardized information. They receive the same level of training and resources to help them understand their roles and work culture in the new place.

Hiring managers need to make sure their employee onboarding checklist is consistent and contains all crucial information. Onboarding is a critical procedure that facilitates new personnel’s seamless transition into their new employment. Managers need to start the welcome processes early. A hiring manager might want to liaise with experienced employees, delegate responsibilities, or offer mentors. An onboarding process template offers a tailored approach that leverages and enhances interactions with the new hire. The onboarding process helps improve productivity and efficiency ensuring success in the entire process.

A new hires onboarding plan template provides different functions in a company. How do you make an onboarding process structured, while behind the scenes, it is anything but? As an HR professional, you are expected to make the orientation smooth. In reality, it’s often a combination of scattered documents, last-minute messages, and many manual steps. The result? Hours of lost productivity, poor employee engagement, and low retention.

Fortunately, it is nothing a solid onboarding plan cannot fix. In this article, you will find essential types of templates, compare employee & customer orientation, and discover how AI can optimize the process. Let’s dive in! An onboarding template is a repeatable structure that outlines tasks, documents, and timelines for bringing a new employee into the organization. It helps align professionals with the team culture and performance expectations and introduces them to the workflows and tools. Here is how an onboarding process template can help:

Think of the most effective templates as customizable frameworks: they should be structured but flexible enough to support each role or location. Customize online editable Onboarding Plan examples for your company's Human Resources department. Facilitate the incorporation of new employees with custom checklists ready to download. Do you want to manage all the information of the incorporation process? If you want the entry of new workers to your company to occur in the most natural and solid way possible, it is a very good idea to create a digital or traditional onboarding. An onboarding is a process that helps companies to adapt new employees, both administratively and to their environment in their recent new job.

Design your own onboarding Checklist template with examples. This way you will speed up the integration of new workers into the philosophy and way of working of your business. You will also ensure that new hires learn and adapt naturally to corporate values quickly. With the editable templates that we have created for your company, you will have at hand and in a visual way all the steps to follow for an agile incorporation of a new person... to perform Without the need for Photoshop, you can professionally create great editable onboarding list layouts that will remind you of important points such as:

Taking on a new employee is always exciting. But making sure the onboarding process is smooth, productive, and goal-oriented can be a little tricky. Thankfully, an Onboarding Checklist can help you keep things on track. Our Onboarding Checklist template has been specially designed for HR teams & officials to help them make sure that all key onboarding steps are completed, enabling new hires to acclimate faster and with less... The most unique feature of our template is that we put a time frame to the entire onboarding process; dividing our checklist into four components: first day, first week, first month, and the first... This allows HR departments to not only determine how well a new employee is adapting to their role & environment over time, but it also helps them review the progress of their performance and...

In this post, we go over each time component of our Checklist in a bit more detail: But before we do that, we must first identify the newly onboarded employee (Name and Contact Details), their date of joining, as well as their position within the overall organizational hierarchy, such as the... Nearly 69% of employees are more likely to stay with a company for three years if they experience great onboarding. Thus, integrating new employees into an organization is necessary not only for their individual success but also for the overall health and productivity of the company. A well-structured onboarding process can significantly enhance employee engagement and retention, setting the stage for a fruitful and satisfying career. This article outlines new employee onboarding checklist, emphasizing the use of modern tools and techniques to ensure a seamless integration.

An onboarding survey is a vital tool for understanding the expectations and preferences of new hires. Therefore, organizations should use onboarding surveys to better meet the individual needs of each employee. This will enhance their initial experience and setting a positive tone for their future at the company. Here is how to create employee onboarding survey within a few minutes. Step-by-Step Guide to Creating an Onboarding Survey Using involve.me A veteran of newsrooms and agencies, Jennifer Gaskin is a writer, editor and designer who is the only living person not to have strong feelings on the Oxford comma.

She's an award-winning practitioner of journalism and information design who spent the better part of a decade as the creative director of a digital marketing shop. As a writer, Jennifer contributes to a variety of publications while working with clients as well as taking on her own projects. Starting a new job can feel overwhelming, for both the new hire and the HR team. In fact, 81% of new hires report feeling overwhelmed with information during the onboarding process. Between paperwork, training and introductions, it’s easy to miss important details. That’s where an onboarding checklist helps keep everything organized.

This guide explains how to create a clear onboarding checklist that supports new hires from day one. With Venngage’s checklist maker, you can easily customize and share your own checklist with no design experience needed. I truly believe that onboarding is an art. Each new employee brings with them a potential to achieve and succeed. To lose the energy of a new hire through poor onboarding is an opportunity lost. Onboarding is the process of hiring and integrating new employees into your organization.

Organizations with a strong onboarding process improve new hire retention by 82% and productivity by over 70%. Yes, it includes things like having their picture taken for a name tag, and setting them up on your employee management app, but it also extends to making them feel comfortable in their jobs...

10 Onboarding Checklist Templates Free Editable

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