19 Apps Like Onenote That Are As Good If Not Better

Bonisiwe Shabane

-Dec 25, 2025, 2:45 PM

19 apps like onenote that are as good if not better

There are over +30 possible Microsoft OneNote alternatives out there. The question is, which one you should try? I am gonna be honest. I used OneNote for many years before switching to Notion. It is a simple note-taking app where you can easily organize your personal notes. However, I reached the point when OneNote was simply not enough in terms of note-taking and other capabilities.

So, I started to discover the best Microsoft OneNote alternatives for 2025. And there is good news for you: There are many OneNote alternatives on the market. In my last year, I spent 500+ hours and tested more than 100 productivity tools to find the best ones, including note-taking apps. Now, using this experience and knowledge, I have decided to put together my list of the best OneNote alternatives for 2025. Whether you want a OneNote alternative for note-taking, prefer to have some project management tools as well, or just want to have a workspace where you can organize your stuff, I considered all of... The guide will answer all your questions about knowledge base with useful resources.

There are over 25 core alternatives to Microsoft OneNote. However, the question is: do you still use OneNote in 2026, or are you looking for the best OneNote alternatives? Documentation in 2025 is already driving product development, onboarding, customer support, internal wikis, compliance, team efficiency, and so many other processes. In 2026, documentation will become a core operational asset. Again, the question arises: is a note-taking tool enough, or does your team need a knowledge base tool that can document at scale? According to a report by Forrester Consulting, 47% of businesses reported higher customer satisfaction from digital document processes.

Knowledge base tools helped them strengthen data security and make signing and sharing information easier. This article talks about why teams in 2026 are looking for alternatives to Microsoft OneNote, shares insights on the top OneNote alternatives, and helps you list down the correct knowledge base for your team... In this article, we review the best OneNote alternatives for your note-taking needs.From detailed feature comparisons to highlighting key pros and cons, this article aims to guide you in finding a suitable OneNote alternative... In a world teeming with digital possibilities, finding the best OneNote alternatives is like stumbling upon a hidden treasure chest overflowing with productivity potential. Microsoft OneNote has long been hailed as a titan in note-taking. However, exploring OneNote competitors that might better suit your needs is always a good idea.

Without any further ado, let’s unveil the greatest competitors of OneNote and discover the best fit for you. Here’s a quick review of the few apps like OneNote that deserve the title “best OneNote alternatives.” Although they’re all similar, some OneNote competitors will better suit your needs than others. So, read more about the Microsoft OneNote alternatives below. Looking for a OneNote alternative? You've come to the right place. Microsoft OneNote has stood the test of time as a popular tool for capturing, organizing, and sharing notes since its launch back in 2003.

With over 200 million users worldwide, it's still one of the most widely used note-taking apps, especially among Windows users and teams on Microsoft 365. For quick notes and basic organization, it does the job. But while OneNote has been a staple for many, there are many alternative note-taking and document-sharing solutions that are similar to OneNote. No note-taking tool is without shortcomings, and OneNote is no exception. There are many reasons why you may be looking for an alternative to OneNote, for example: Some users feel that OneNote isn't very user-friendly and find its settings too complex (source)

Looking for alternatives to OneNote? Leveraging crowdsourced data from over 1,000 real Note-Taking Software selection projects based on 400+ capabilities, we present a comparison of OneNote to leading industry alternatives like Genio, Google Keep, Obsidian, and UpNote. Microsoft OneNote is a versatile software designed for comprehensive note-taking and task management. It allows users to create, organize, and share notes across various devices seamlessly. The platform is particularly well-suited for students, educators, and professionals in industries such as education, business, and research, where detailed note-taking and collaboration are essential. OneNote's unique benefits include its ability to integrate with other Microsoft Office applications, support for multimedia content, and robust organizational tools like notebooks, sections, and pages.

Popular features include handwriting recognition, audio recording, and real-time collaboration, making it a powerful tool for capturing and sharing information. Users often appreciate its intuitive interface and the flexibility it offers in structuring notes. Compared to similar products, OneNote stands out for its deep integration with the Microsoft ecosystem and its extensive feature set. Pricing details can vary, so it's advisable to contact SelectHub for a tailored quote based on specific needs. Genio is a sophisticated software solution designed to streamline note-taking and task management. It is particularly well-suited for students, educators, and professionals who require an efficient method to capture and organize information.

The software excels in educational settings, corporate environments, and any industry where detailed note-taking is essential. One of the standout benefits of Genio is its ability to enhance productivity by allowing users to capture audio, create text notes, and integrate multimedia elements seamlessly. This makes it an invaluable tool for lectures, meetings, and brainstorming sessions. Users appreciate its intuitive interface, which simplifies the process of organizing and retrieving notes. Microsoft OneNote has been a long-standing tool for digital note-taking. It is popular for its fuss-free design, efficient note-taking capabilities, and real-time collaboration.

However, OneNote isn’t a one-size-fits-all solution. You must integrate several other tools with the platform to enhance its feature set. So, if you’re looking for a more comprehensive solution, there’s a likely Microsoft OneNote alternative waiting for you. Read on and find out the 13 top OneNote alternatives that fit your needs. Here are the best OneNote alternatives you should try out in 2025: OneNote is great for Microsoft Office users.

It’s free, easy to use, and offers a decent amount of cloud storage. But there are certain downsides. Microsoft OneNote, while popular, isn’t the perfect fit for everyone. Its complexity, resource intensity, and reliance on a Microsoft account can be deterrents. This article explores eight excellent free alternatives to OneNote, each offering a unique blend of features, simplicity, and cross-platform compatibility. Whether you prioritize ease of use, robust functionality, enhanced privacy, or a specific operating system, this guide helps you find the ideal note-taking app for your needs.

1. Bear: The Minimalist’s Delight for Apple Users Bear, primarily designed for Apple users, offers a clean, three-pane interface for effortless note organization and search. Its strength lies in its simplicity and speed, making note creation a breeze. While not as feature-rich as OneNote, it prioritizes an efficient and fast user experience. 2.

Zoho Notebook: Versatile and Visually Appealing Zoho Notebook stands out with its playful design and extensive features. Its color-coded notebooks, web clipping tools, and ability to create visually engaging covers make it a joy to use. Cross-platform compatibility and free syncing across multiple devices add to its appeal.

19 Apps Like Onenote That Are As Good If Not Better

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